Senior Executive Assistant job (M/F) in Dubai, UAE
To be discussed
Job description
We are seeking an experienced Senior Executive Assistant to act as the central coordination point between the CEO and all business divisions.
This role is responsible for ensuring that key projects, strategic initiatives, and operational priorities are effectively tracked, managed, and completed.
The successful candidate will create structure, accountability, and visibility across
the organization, allowing the CEO to focus on strategic decision-making rather than day-to- day task management.
It is essential to be able to speak mandarin Chinese for this role.
Responsibilities
- Support the CEO with project oversight, business priorities, and executive decision-making.
- Attend key management meetings and prepare meeting minutes, action plans, and follow-up reports.
- Ensure all tasks, projects, and decisions are properly assigned, tracked, and completed.
- Establish and maintain a group-wide matter management system.
- Manage task registration, ownership, deadlines, progress tracking, risk identification, and closure.
- Monitor strategic projects across departments and proactively resolve delays, resource constraints, and coordination challenges.
- Ensure all projects follow a complete lifecycle from assignment through to completion.
- Priority matters requiring attention
- Projects awaiting executive decisions
- High-risk and overdue items
- Weekly progress updates and key business initiatives
- Identify and escalate operational, project, financial, personnel, and customer-related risks.
- Implement governance, reporting, and accountability systems.
- Drive process improvements and operational efficiency across the group.
Requirements
- Minimum 5 years' project management experience
- Minimum 3 years' cross-functional coordination experience
- Fluent Mandarin Chinese and English
- Strong analytical, organizational, and problem-solving skills
- Excellent stakeholder management and communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
Preferred Background
- Chairman's Office or CEO Office
- PMO or Group Operations
- Management Consulting
- Family Office Management
- Corporate Strategy & Operations
Work conditions
- Accommodation: Provided
- Work Schedule: 6 days per week, 1 day off
- Location: Dubai, UAE
- Start Date: As soon as possible
Salary:
- AED 15,000–30,000 per month (depending on experience)
Reference
City
Country
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Salary
To be discussed
Hi, I’m Runet — a recruiter who’s passionate about helping people find the right opportunities where they can truly grow and succeed. Having worked as a private chef, personal trainer, and stewardess, I’ve experienced the industry from the inside out, which helps me understand my clients’ needs on a deeper level. I genuinely love connecting with people, building trust, and creating positive experiences that leave everyone feeling valued and satisfied.
