hospitality staffing agency / Jobs / Hotel administrative assistant – M/F

Hotel administrative assistant - M/F

0003-DUR

December 4, 2023

3,800

AED

Job description

We are proud to represent an hotel situated in Dubai’s exclusive Marina area, currently in search of an Administrative Assistant to enhance their team's efficiency in the luxury hospitality sector. This job entails a comprehensive range of administrative responsibilities, designed to support the hotel's daily operations and contribute to maintaining its esteemed reputation. Candidates should exhibit strong communication skills, the ability to multitask effectively, and a commitment to upholding the high standards of service expected by luxury clientele. This is a unique chance to develop your career within a distinguished setting.

Responsibilities

Oversee day-to-day office activities, including maintaining supplies, handling correspondence, and organizing meetings.
Managing daily correspondence, ensuring timely responses to emails and distributing mail to the appropriate departments.
Coordinating and scheduling meetings for hotel management, including room preparation and technology setup.
Assisting in the preparation of reports and presentations for weekly management meetings.
Maintaining and updating records and databases, including guest information, inventory levels, and supplier contacts.
Facilitating communication between the hotel's departments to ensure smooth operations and guest satisfaction.
Handling confidential documents with discretion, following the hotel's privacy protocols.
Assisting the Human Resources department with the coordination of staff schedules, vacations, and the onboarding process for new hires.
Monitoring office supplies inventory and placing orders to ensure adequate stock levels are maintained.
Supporting the finance department by processing invoices, tracking expenses, and assisting with budget preparation tasks.
Organizing special events and meetings held at the hotel, working closely with the events team to manage logistics and guest accommodations.
Providing administrative support for the hotel’s loyalty program, including data entry and communication with members

Requirements

Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
At least 2 years of experience in an administrative role, preferably within the hospitality industry.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with hotel management software.
Excellent communication skills, both written and verbal, with proficiency in English; additional languages are a plus.
Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
Demonstrated ability to handle confidential information with discretion and integrity.
Experience in coordinating events and meetings, showcasing attention to detail.
Proven track record of working effectively in a team and collaborating with colleagues across different departments.
Flexibility to adapt to changing priorities and manage multiple deadlines.
Customer service-oriented mindset with a passion for delivering exceptional guest experiences.
Certification in administrative management, hotel operations, or a related area is preferred.
Availability to work flexible hours, including weekends and holidays, as required by the hotel's operational needs

Work conditions

Work location in Dubai’s exclusive Marina area, within a prestigious luxury hotel environment.
Half-time position with the need for flexibility in work hours, including weekends and holidays, based on the hotel’s operational requirements.
Competitive salary package commensurate with experience and qualifications.
Access to comprehensive health insurance and wellness programs.
Opportunity for career advancement within the hotel and its international network.
Participation in the hotel’s employee training and development programs, designed to support career growth in the luxury hospitality industry.
Employee discounts on hotel services, dining, and accommodation.
Supportive and dynamic work culture with a focus on teamwork and excellence in service.
Modern office facilities equipped with the latest technology to support administrative tasks.
Annual leave entitlement as per UAE labor law, plus public holidays.
Employee recognition programs to acknowledge outstanding contributions to the hotel's success.
Relocation support for candidates moving to Dubai for the position, including visa assistance and initial accommodation.

This job offer is introduced to you by Raniel Vincent Besana

This job offer is managed by Morgan Mallet International's agency Dubai - UAE

Address : Sentro Business Center The Onyx Tower 2, The Greens Sheikh Zayed Road - 1107 11th Floor - Dubai - United Arab Emirates

Raniel Vincent Besana

Recruiter Assistant

Hello, I am Raniel. I have worked with recruitment for various industries before such as Niche, FinTech and BPO. As a recruitment assistant for MMI, my main duty is to ensure a smooth process of recruitment, which begins with sourcing qualified candidates. I conduct interviews to delve into their experience and qualifications, as well as to check if their preferences align with those of the client. Lastly checking the references for verification and asking the feedback from previous clients.

Morgan & Mallet Hospitality Staffing

Raniel Vincent Besana

Recruiter Assistant

Hello, I am Raniel. I have worked with recruitment for various industries before such as Niche, FinTech and BPO. As a recruitment assistant for MMI, my main duty is to ensure a smooth process of recruitment, which begins with sourcing qualified candidates. I conduct interviews to delve into their experience and qualifications, as well as to check if their preferences align with those of the client. Lastly checking the references for verification and asking the feedback from previous clients.